American College of Osteopathic Family Physicians
  • 18-Nov-2019 to 18-Dec-2019 (CST)
  • Arlington Heights, IL, USA
  • Full Time

Are you a strong collaborator with excellent project management and organizational skills? Do people describe you as organized, responsive and able to multitask? If you are seeking an organization that will offer an opportunity to utilize your strong meeting planning, project management, organizational, interpersonal skills and to be a part of our growth and success, this job is for you! Our opportunity will take your meeting planning, project management and association experience to the next level within a culture and environment where you won't feel like a number. ACOFP and the profession are at a very exciting juncture where opportunities to re-image what exists and create new abound. 

American College of Osteopathic Family Physicians is a professional medical association that represents approximately 18,000 practicing osteopathic family physicians, residents and students throughout the United States. Located in Arlington Heights, ACOFP champions a holistic, family-focused approach to primary care and supports its members by providing resources such as education, networking and advocacy, while putting patients first. Every day we look to make a positive contribution to our members and, as a result, the patients they serve. Please visit our website at 

Position Overview

In partnership with ACOFP staff, lead the overall logistical management and execution for two annual conventions, workshops, courses and staff and committee meetings. Responsibilities include identifying ACOFP meeting and event needs, researching locations, negotiating contracts, selecting and managing multiple vendors and establishing project plans and schedules.  This role will also help support ACOFP's Foundation, CME accreditation processes and grants. For success in this role we seek a candidate that is highly self-motivated, professional, positive, capable of managing their workload and prioritizing tasks in a fast-paced environment.



  • Manage and coordinate all logistics for ACOFP meetings and events throughout the year, including Board of Governors meetings, Annual Convention, Congress of Delegates, staff meetings and workshops
  • Develop the detailed staff and convention event schedules along with the associated programming and appropriate members and staff.
  • Conduct site inspections, prepare RFPs and specs and negotiate all meeting contracts.
  • Develop and manage meeting and event budgets, reconcile expenses and obtain appropriate approval.
  • In partnership with exhibit sales consultant and Director of Communications & Engagement, develop, manage and implement exhibit floor plan, revenue, sales, communications and logistics.
  • Oversee and manage relationships with event contractors.
  • Manage office shipment of materials to/from meetings.
  • Manage meeting and event evaluations to include the preparation and distribution of all final reports.
  • Support ACOFP's CME accreditation processes.
  • Support the development and implementation of ACOFP grants.
  • Manage ACOFP Foundation events and other meeting support that may be needed.



  • Bachelor's degree with at least 5 years of meeting planning, tradeshow and/or education program experience in a professional association environment.
  • Ability to travel and work evening and weekends as required.
  • Candidates with, or actively pursuing, the CMP designation preferred.
  • Excellent organizational abilities, detail-oriented, ability to multi-task and work under pressure in a fast-paced environment is essential.
  • Candidate must be proficient in Microsoft Office applications. Knowledge of IMIS, Informz, and Constant Contact preferred.


ACOFP Offers:

  • A culture of 'work-life' balance with the opportunity to work remote one day a week
  • A competitive salary, as well as great benefits, including generous paid time off, telecommuting, medical benefits, vision, dental, disability, life, and a 401k plan with non-contributory employer match. This is just a snapshot of all that ACOFP has to offer!

If you consider yourself to be a person who likes to work collaboratively and possesses strong project management skills, we would like to speak with you! For consideration, please forward your resume along with cover letter by clicking the apply button.

American College of Osteopathic Family Physicians (ACOFP) is an Equal Opportunity Employer



Key words:  Meetings Manager, Events Planner, Meetings Mgr.  Events Manager, Events Mgr., CMP, Certified Meeting Planner




American College of Osteopathic Family Physicians
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